IMSH Presenter Information

 


Presenter Information - Important Submission Details

 Save the date!

IMSH 2022

January 15-19, 2022 | Los Angeles, California USA

Future IMSH dates

January 21-25, 2023 Orlando, FL

January 20-24, 2024 San Diego, CA


Call for Content NOW OPEN

REUNITE. CONNECT. ADVANCE.

Welcome to the 22nd International Meeting on Simulation in Healthcare (IMSH 2022)!  The Planning Team for IMSH 2022 is pleased to announce the opening of the IMSH 2022 Call for Content.

Mark your calendars now to be with us in Los Angeles, California, January 15 – 19, 2022 to reunite, connect, and advance healthcare simulation and patient safety.  Whether you join in person, or via our new hybrid virtual format, we can’t wait to see you for the 22nd International Meeting on Simulation in Healthcare (IMSH 2022)

Our CALL FOR CONTENT is now open!  You’ll be able to submit content for both live, in-person presentation in Los Angeles, and for IMSH Delivers, the popular virtual delivery option which allows you to present online if you are unable to join us in LA.

The use of these three words as our theme allows us many opportunities for developing key content streams and topics for IMSH 2022. The following content areas have been suggested by the IMSH 2022 Planning Team as areas for emphasis:

  • Advancing diversity, equity and inclusion
  • Connecting healthcare simulation and patient safety
  • Continuation of the SimOps theme “Unify” to bring the community back together following the Covid-19 pandemic
  • Strengthened menu of offerings for Operations Specialists
  • Enhanced mentorship content and opportunities
  • More interactions/connections/networking
  • Content for those just getting started in simulation

The opportunities to integrate innovative applications of this theme throughout the meeting are many!  The Planning Team is looking for your help to achieve a spirit of reunion, reconnection and unity as we continue to work together to advance simulation practice.


GENERAL INFORMATION FOR SUBMITTERS

Content Submission Types Available

The in-person submission form for those wishing to attend IMSH 2022 in Los Angeles, January 15-19, 2022, will contain the following delivery formats:

  • Preconference Courses
  • Hands-on Workshop Presentations
  • Hot Topics Sessions
  • Panel Presentations
  • Research Abstracts
  • SimVentor Entries
  • Technical Proceedings

The virtual submission form for those wishing to present in the virtual portion of the meeting, IMSH Delivers, will contain the following delivery formats:

  • Hot Topic Sessions (prerecorded)
  • Instructional Videos (prerecorded)
  • Virtual Panel Presentations (prerecorded)
  • Virtual Learning Insights (prerecorded)

We are also opening our Call for Content Reviewers!  Learn more here:

Submission Portal

IMPORTANT!!  ALLOW AMPLE TIME TO ADD CO-PRESENTERS

START EARLY!  The deadline for all submissions is Wednesday, June 9, 2021.  Be sure to start your submissions early enough to allow time for all co-presenters to create and update their SSH accounts.  This is a requirement for all presenters and must be final by the deadline of 5:00 PM Eastern on Wednesday, June 9, 2021.  Submissions incomplete and pending co-presenter information at the deadline will NOT move forward for peer review.

ADDING CO-PRESENTERS
The content submission database features a co-presenter look-up function.  If you do not find your co-presenter through the look-up feature, that individual does not currently have an account with SSH.  You will need to ask your co-presenter to first create an SSH account before he/she can be added to your submission. You may also add your co-presenter with their SSH Contact ID number. Your co-presenter can find this number in their SSH profile.

Be sure to share the instructions above with co-presenters for creating an SSH account and completing the required profile information.

You will be able to continue completing the submission form, even if you are unable to add a co-presenter immediately.  Simply save and close the submission form without finalizing.  Once all of your co-presenters have created and updated their SSH accounts, you will be able to log back into your submission, add your co-presenters, and finalize your submission. 

PRESENTER REQUIREMENTS
All presenters are required to create and maintain an SSH member or non-member profile at ssih.org.  Before beginning your submission, please complete the following:

  • Create an account, or log into your existing SSH Profile at ssih.org
  • Complete/update your SSH profile, including all of the following tabs:
    • Name (be sure to complete/update position title and institution name)
    • Address (be sure to complete business city, state and country)
    • Phones/Emails (be sure to note a key email address and key mobile phone number we can use to reach you if necessary)
    • Demographics (choose all of the degrees, licensures and certifications, along with any healthcare specialties that apply)
    • Bio (complete the bio statement field AND upload your most recent CV using the pdf upload tool at the bottom of the “Bio” tab
    • Disclosure (complete all fields to disclose your current financial relationships with relevant entities involved in healthcare simulation)

For assistance creating an account and/or updating your SSH profile, please contact Becca Fletcher, SSH Customer Service Representative.
 

INCOMPLETE SUBMISSIONS
You are limited to one incomplete submission per submission type at a time, so if you have an existing submission that you are currently working on in that form, you will need to complete that submission before beginning a new one.

REGISTRATION REQUIRED FOR ALL PRESENTERS
All presenters of content accepted to IMSH 2022 and IMSH Delivers MUST register for the meeting.  Several registration options are available, including single-day passes.  NOTE:  Presenters for Preconference Courses are NOT eligible for single-day passes.  All presenters are encouraged to register prior to the Early Bird registration date of Thursday, October 14, 2021.

PRESENTATION SCHEDULING
The IMSH 2022 Planning Team will schedule accepted content for best fit in the meeting.  If accepted, presenters must agree to present at the date and time assigned.  Scheduling conflicts for Course Directors will be resolved whenever possible, however, co-presenter conflicts will need to be negotiated amongst the presenter team.

AUDIO-VISUAL SUPPORT
Audio-visual support is available for presentations as needed.  A non-AV, small workshop option has been added that is available for hands-on workshops scheduled in meeting rooms with a capacity of 30 learners or less.  Standard AV provided in larger meeting rooms includes one LCD projector, microphones, and speakers.  Presenters are required to provide their own laptops for the projection of electronic presentation materials, along with the appropriate HDMI connector.  Tabletop flip charts and markers are available in the IMSH Presenter Center.

SIMULATION INSTRUCTIONAL EQUIPMENT
Additional simulation instructional equipment is available and may be requested during the submission process.

PRINTED INSTRUCTIONAL MATERIALS
ANY printed materials presenters wish to distribute to learners must be printed at the presenter’s expense.  SSH will provide a pdf upload feature in the SSH Events App for presenters to use in distributing course materials.

SSH will NOT release presenter course materials following the meeting.
 

ATTENDEE CONTACT INFORMATION
All attendee contact information is confidential and cannot be released. We encourage presenters and attendees to use the SSH Events App to network with one another.

QUESTIONS? 

Send an email to education@ssih.org or phone the SSH Office of Continuing Education, 866-730-6127.

Call for Reviewers

Calling all Simulationists! The IMSH 2022 Planning Committee welcomes you to be part of the content team! We are announcing a Call for Service for Content Reviewers of Educational Course Proposals, Abstracts, SimVentor Entries, Technical Proceedings Manuscripts and the Articles of Influence project for the largest healthcare simulation conference in the world.  In this role, applicants will participate in the peer review of submitted content for consideration to the 22nd International Meeting on Simulation in Healthcare (IMSH 2022)

Our content offerings are designed to appeal to a broad range of individuals working in healthcare simulation and beyond.

Benefits of becoming a content reviewer:

  • Have a role in selecting content you feel is needed at IMSH
  • Acquire volunteer hours that count toward school or credential renewal including CHSE, CHSOS, and CHSE-A
  • Participate in professional development to build your career and CV

Requirements

This is a five week commitment. Reviewer training will be offered on June 11, 2021. Your peer review assignments will start June 14, 2021 and must be completed by July 16, 2021.

Applicants will self-select specific content areas of expertise based on their role within simulation and will be assigned a max of 15 courses to review.  Reviewers will have access to content teams within their selected track, along with supplemental materials for assistance during the review process.

If you indicate you are willing to be a back-up reviewer: Please note that back-up reviewers are expected to work on a shorter timeline. As a back-up reviewer you will get assignments as they become available. Occasionally some of our reviewers can’t complete their assignments before the deadline. Those incomplete assignments are reassigned to a backup reviewer to be completed between July 16 – July 26, 2021. Back-up reviewers will be assigned a max of 8 courses to review.

Content Reviewer Training Videos 

Course Proposal Reviewer Training Video 

Abstract, DPPs, FIRES, SimVentors, and Technical Proceeding Reviewer Training Video 

SSH Ethics of Peer Review

Please review this important information regarding your role as a Peer Reviewer for the Society for Simulation in Healthcare (SSH).

1.  Protect Ideas

As a reviewer of content for SSH, you have the responsibility to protect the confidentiality of the ideas represented in the content you review.

Confidentiality of all content submitted to SSH meetings must be maintained. Certainly, authors and faculty, through their submissions intend to ultimately publish to the world, but confidentiality must be maintained during the review process, extending through to the presentation date. Some work may be in the process of consideration for patent protection and a lack of confidentiality during review would constitute public disclosure, which has significant implications for the patent process. Authors, faculty and organizations do not consider submission of content to SSH to constitute a public disclosure. Also, some of the content submitted will not be accepted for presentation. Thus, the work may be further refined, submitted to a journal or another conference or even to SSH the following year.

Protection of the ideas in the content you review means:

  1. Do not show images, video or other media to non-reviewers.
  2. Be careful to insulate the ideas you learned from your reviews from your own research and from your colleagues and students. Do not use ideas from content you review to develop new ideas or research until after the content is made “public”. Accepted content will be considered public after it is presented at the meeting to which it was accepted. Do not use ideas from content not accepted until they are made public.

2.  Avoid Conflict of Interest

As an SSH reviewer, you have a certain power over the reviewing process. It is important for you to avoid any conflict of interest. Even though you would, of course, act impartially on any piece   of content, there should be absolutely no question about the impartiality of review. Thus, if you are assigned content where your review would create a possible conflict of interest, you should decline the review. Conflicts of interest include (but are not limited to) situations in which:

  • You work at the same institution (university, hospital, company) as one of the authors.
  • You have been directly involved in the work and will be receiving credit in some way. For example, if you're a member of the author's thesis committee and the abstract is about his or her thesis work, then you were involved.
  • You suspect that others might see a conflict of interest in your involvement. For example, even though you are not directly involved in a submitted work, you have a consulting arrangement with the company that employs one of the authors.
  • You have collaborated with one of the authors/faculty in the past three years (more or less). Collaboration is usually defined as having written a paper or grant proposal with the author or creating an educational course with the faculty.
  • You were the MS/PhD advisor of one of the authors/faculty or the MS/PhD advisee of one of the authors/faculty. Funding agencies typically consider advisees to represent a lifetime conflict of interest. SSH is not this stringent but you should think carefully before reviewing content you know to be written by a former advisee.
  • You have unpublished work that would get “scooped” by the current submission because it tackles the same problem using a similar approach. At a minimum, such a cross- reviewing conflict should be declared in a private comment to the Planning Committee of the meeting.

The blind reviewing process will help hide the authorship of many submissions and those assigning content to reviewers will try hard to avoid conflicts. But if you recognize the work or the authors/faculty and feel it could present a conflict of interest, notify the meeting Planning Committee as soon as possible so that someone else can be found to review it.

3.  Remain Anonymous

All reviewers are expected to maintain anonymity forever. In particular, it is never appropriate for a reviewer to reveal himself or herself to the authors or faculty of accepted content, as this could be perceived as an attempt to curry favor.

4.  Be Professional and Conscientious

Adherence to ethics makes the whole reviewing process more complicated and sometimes less efficient. But convenience, efficiency, and expediency are not good reasons to contravene ethics. It is precisely at those times when it would be easier or more efficient to bend the rules that it is most important to do the right thing. Ultimately, spending that energy and time is an   investment in the long-term health and integrity of the research and educational sessions, the conference and the community of healthcare simulation researchers.

This policy has been adapted with modifications from the ACM (Association for Computing Machinery)


SIGGRAPH conference “Ethics of Review” which has been used with permission.

IN PERSON EDUCATIONAL COURSE PROPOSALS

IN PERSON DELIVERY FORMATS

IMSH PRECONFEENCE SESSION
Saturday January 15, 2022

Preconference Course (4 hours)

    • The Preconference Course is four hours in duration and offers participants an intensive and comprehensive learning experience on a topic of importance in simulation today.
    • Accepted sessions must combine several learning formats to meet the needs of a varied array of learners. Interactivity and learner participation are required for these courses.
    • The MAJORITY of the proposed preconference workshop must be interactive in nature, giving attendees a chance to practice, discuss and problem-solve.
    • We prioritize preconference courses that feature hands-on activities versus small group discussion as primary interactive activities.
    • Preconference workshops must include electronic enduring materials, such as a manual or handbook. This resource will be provided to learners in PDF format. Describe this resource in detail in your submission.
    • POSSIBILITY OF COURSE CANCELLATION: Preconference Courses for which an enrollment of eight (8) attendees hasn’t been reached 30 days prior to the course date are subject to cancellation. Course Directors of affected courses will be notified NO LATER THAN December 15, 2021 should the course need to be canceled. SSH will not assume liability for travel change fees associated with Course Director/Faculty travel affected by the cancelation decision.

IMSH GENERAL SESSION
Monday – Wednesday, January 17 – 19, 2022

Hands-on Workshop (60 or 90 minutes)

    • Workshops are interactive sessions that begin with explanatory or introductory information and then quickly move on to involve the audience in some type of interactive, participatory activity.
      • Presenters must limit introductory comments to no more than the first five minutes.
    • Workshops are particularly well suited for demonstrations, role play, learning new skills or procedures, problem-solving discussions, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum.
    • Workshops should feature multiple presenters to help keep the content highly interactive and personal. At least 50% of the instructional timeline must show interactivity between faculty and learner.
    • We prioritize workshops that feature hands-on activities versus small group discussion as primary interactive activities.
    • The planning team encourages presenters to review the equipment list and incorporate use of equipment into course proposals.
    • PowerPoint, video and other media are welcomed, but may not exceed 50% of the stated presentation time.
    • Presentations offered in this delivery format will be scheduled in classroom style rooms with a max of 50 attendees. Room sets and max capacities cannot be altered. 

Panel Presentation (60 minutes)

    • This delivery format includes Panel and Debate presentations. Presentations offered in this delivery format will be scheduled in a larger lecture hall seating up to 200+. 
    • The Panel Presentation focuses on a key issue in simulation today and has a minimum of four panel members.
      • The panel presentation should feature a designated moderator from your team and involve in an interactive discussion that invites participation from the audience.
      • Since this is a highly interactive discussion, the planning team encourages you to list discussion topics in the course overview so attendees can bring relevant questions to the discussion.
      • At least 30 minutes of audience participation is required. It is recommended that presenters engage the audience as soon as the introduction and opening questions are completed and that no panelist present for longer than five minutes.
      • Question and answer segments from the audience should occur throughout the presentation.
      • The submitter is responsible for coordinating all electronic presentations from panel members in advance.
    • The Debate in Simulation features two or three debaters who hold clearly differing points of view on the main topic. 
      • The debate should be moderated by a chairperson with a prepared set of questions.
      • At least 30 minutes of the presentation time should be devoted to audience participation in the debate. 
      • Submitters should identify the topic, why the topic is of interest to the healthcare simulation community, and the contrasting positions of the debaters.
      • PowerPoint, video and other media are welcomed, but presentation must include some degree of interactivity with the audience.

Hot Topic (15 minutes)

  • Traditional lecture presentation by no more than two speakers meant to share recent findings and information.
  • Topics to include new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results. Question & Answer period of 5 minutes is required.
  • Lecture format will be as follows:
    • Multiple presenter stations will be set up around the room
    • Attendees will select a presenter station
    • Moderator welcome, format overview, agenda and ground rules
    • Faculty begin presentation
    • At 10 minutes, moderator will stop the presentation and audience Q&A will begin
    • 5 minutes will be allotted for Q&A
    • Moderator will instruct attendees to move to the next station
  • Process repeats for the entire length of the session, similar to a round-robin style presentation. Presentations will be repeated for the length of the session.
  • For those accepted and scheduled within a 60-minute timeslot, you will repeat your presentation no more than 4 times. 
  • For those accepted and scheduled within a 90-minutes timeslot, you will repeat your presentation no more than 6 times.
  • Scheduling is based on the number of similar topics.  Scheduling information will be included in your acceptance email.
  • Presentations offered in this delivery format will be scheduled in a plenary hall and spaced adequately for optional audience interaction.

SCHEDULING OF GENERAL SESSION COURSES:  The IMSH 2022 Planning Team will schedule accepted courses where they best fit the final educational program.  If accepted, Course Directors and Faculty must agree to present on either Monday, Tuesday or Wednesday, January 17 – 19, 2022.  Scheduling conflicts for Course Directors will be resolved whenever possible, however, contributing faculty schedule conflicts will need to be negotiated amongst the faculty team.

REGISTRATION FOR ALL PRESENTING FACULTY: All presenters of accepted General Session content at IMSH 2022 MUST register for the meeting.  Several registration options are available, including single-day passes.  Faculty are encouraged to register prior to the Early Bird registration date of Thursday, October 14, 2021.

AUDIO-VISUAL SUPPORT:  SSH has included the option for no AV for those presenters who have designed hands-on workshops, or presentations that do not require the use of electronic visual aids.  If you select to present without AV, you will not have access to a projector, screen, microphone, or wi-fi.  The purpose of this format is to allow participants to be fully immersed in hands-on learning or to allow the participants to experience learning in an innovative way.  If you select to present without AV, you will be scheduled in a smaller workshop room with a max of 40 learners.

If you require AV support, SSH will provide the following audio-visual equipment for all presenters:

  • One LCD projector
  • Speakers and audio
  • Microphones

SIMULATION INSTRUCTIONAL EQUIPMENT:  Additional simulation instructional equipment is available and may be requested during the submission process for Workshops and Pre- conference offerings. Simulation equipment is NOT available for debates, panels, hot topics, or podium presentations.

IN PERSON COURSE PROPOSAL SUBMISSION REQUIREMENTS

Course Overview (450 character limit, includes spaces)
Please choose a title that is both attractive and descriptive of your proposed course content. Enter a course overview that gives an accurate and succinct description of your course and ties the course content to the title and learning objectives. The course title, objectives, and overview will be used for promotional purposes, should your course proposal be accepted.

Learning Objectives – Three (3) Required (250 character limit each, includes spaces)
Your learning objectives must be measurable and contain a verb of action. Please reference the “Blooms Taxonomy,” “Learning Objectives Instructions,” and “SMART Objectives” documents on the IMSH 2022 webpage for help in writing strong learning objectives.

Detailed Content Description (4,000 characters, includes spaces)
Enter a comprehensive description of the key concepts you intend to cover during this proposed course.

Instructional Timeline (4,000 characters, includes spaces)
Describe how the course is organized through the inclusion of a timeline, with the minutes allotted for each section, which totals the preferred length for your course. Be sure to list time for your introductions and verbal disclosures for all faculty. Include a discussion of the instructional resources that will be used to complement the instructional design of your proposed course, including operational highlights, opportunities for learner engagement, learning activities and instructional tools, equipment or supplies (if applicable to your chosen delivery format).

References (no character limit)
References must be formatted as shown in the “Reference Format” document on the IMSH 2022 webpage.

Submission Portal

 

VIRTUAL PRERECORDED EDUCATIONAL COURSE PROPOSALS


All courses presented in the virtual series will be offered as prerecorded sessions. All authors and co-authors of accepted virtual submissions are required to register for IMSH 2022.

To encourage networking with other members of the community, please include your contact information in your presentation for learners who have questions.

VIRTUAL PRERECORDED SESSION DELIVERY FORMATS

HOT TOPIC SESSION (15 minutes)

  • Presenters will briefly discuss a topic. Learners can expect to take away information on a novel idea.
  • Traditional lecture presentation by no more than two speakers meant to share recent findings and information
  • Topics to include new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results

INSTRUCTIONAL VIDEOS (10 Minutes):

  • Presenters will showcase how to create an innovation. Learners can expect to take away instructions and a step-by-step video to follow throughout the creation process.
  • Effective instructional videos deliver information in an engaging way
    • For example, present new educational technologies, ways to do moulage, process documentation
  • Keep the video under 10 minutes in length and focus on one topic/concept.
  • Supplement with visuals, props, and storytelling
    • For example, use a PowerPoint presentation with images and videos, show models or tools, examples, and storytelling
  • Feature one or more presenters on screen for part of the video
  • Include instructions and a step-by-step guide

VIRTUAL PANEL PRESENTATION (30 - 45 minutes)

  • Presenters will showcase what they do at their simulation center. Learners can expect to take away a cool new idea in simulation. There can be a maximum of 3 presenters.
  • The Panel Presentation focuses on a key issue in simulation today with multiple panel members involved in a discussion
  • For example, learning new skills or procedures or a discussion of presenters’ process

VIRTUAL LEARNING INSIGHTS (45 - 60 minutes)

  • Presenters will provide an exemplar detailing a technique used at their simulation center, discuss the reasoning behind their process, and describe how learners can adapt their processes to implement at their home institutions.
  • Learners can expect to understand a new procedure, critically think on how it can be applied, and gain tools and methods that can be used while implementing. This format prioritizes submissions that feature critical reasoning and thinking questions along with theoretical concepts.
    • Begin with explanatory or introductory information on the problem that the technique addresses
    • Pose critical thinking questions and work through the answers throughout the presentation
    • Provide documentation on your process and procedures
    • Activities during the prerecorded session can include: problem-solving activities, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum
    • PowerPoint, video and other media are welcomed

REGISTRATION FOR ALL PRESENTING FACULTY: All presenters of accepted Virtual submissions at IMSH 2022 MUST register for the meeting.  Several registration options are available, including single-day passes.  Faculty are encouraged to register prior to the Early Bird registration date of Thursday, October 14, 2021.

COURSE PROPOSAL SUBMISSION REQUIREMENTS

Course Overview (450 character limit, includes spaces)

Please choose a title that is both attractive and descriptive of your proposed course content. Enter a course overview that gives an accurate and succinct description of your course and ties the course content to the title and learning objectives. The course title, objectives, and overview will be used for promotional purposes, should your course proposal be accepted.

Learning Objectives – Three (3) Required (250 character limit each, includes spaces)

Your learning objectives must be measurable and contain a verb of action. Please reference the “Blooms Taxonomy,” “Learning Objectives Instructions,” and “SMART Objectives” documents on the IMSH 2022 webpage for help in writing strong learning objectives.

Detailed Content Description (4,000 characters, includes spaces)

Enter a comprehensive description of the key concepts you intend to cover during this proposed course.

Instructional Timeline (4,000 characters, includes spaces)

Describe how the course is organized through the inclusion of a timeline, with the minutes allotted for each section, which totals the preferred length for your course. Be sure to list time for your introductions and verbal disclosures for all faculty. Include a discussion of the instructional resources that will be used to complement the instructional design of your proposed course, including operational highlights, opportunities for learner engagement, learning activities and instructional tools, equipment or supplies (if applicable to your chosen delivery format).

References (no character limit)

References must be formatted as shown in the “Reference Format” document on the IMSH 2022 webpage.

 

Submission Portal

CONTENT CATEGORIES

Content categories are specific to the intended audience for the topic. As you choose the category of your presentation, consider who best would benefit from the material.

The intended audience categories chosen for this year’s meeting are:

  • Administrators
  • Educators
  • Innovators
  • Operations Specialists
  • Researchers

Consider the most appropriate audience for your topic. Is it MOST appropriate for those with oversight of the administrative functions of the simulation program (Administrators)?  For those involved in training faculty or teaching simulation (Educators)? For those innovating new approaches or technologies in simulation (Innovators)? For those federal employees in healthcare or military personnel (Government)? For those managing the operations and technology of a simulation center or in-situ program (Operations Specialists)? Or, for those conducting research with, or about simulation (Researchers)?

Administrator

Content in this category is designed to address the administrative, leadership, and managerial functions of the simulation program. Topics include: all facets of simulation center management and administration including but not limited to organization & governance, accreditation, return on investment strategies (ROI), human and capital resource management, financial & fiscal management, scheduling, continuous quality improvement activities, program evaluation, security & confidentiality maintenance, policy & procedure framework, systems integration, and center sustenance initiatives.

Educators

Content in this category is designed for the faculty who teach and train using simulation. Topics include recruitment and training of faculty, debriefing & feedback strategies, professional development and evaluation strategies used to train simulation faculty educational learning theory, design of the simulation experience, scenario and course exemplars, curriculum and course development, and the assessment of learners.

Innovators

Content in this category is intended for those involved in executing innovative approaches and technologies in healthcare simulation. Topics for cutting-edge simulation-based technology and delivery methods include, but aren’t limited to: lower-resource advancements, telesim and distance learning, 3D printing and moulage, standardized patients technologies, augmented/virtual reality simulators, serious games, innovative theory-based interventions, assessment and evaluation methods, sensors, 3D Printing, rapid prototyping/testing methods, and logistical modeling.

Operations Specialists

Content in this category is intended for those involved in the day-to-day operations and technology of simulation. Topics include, but are not limited to, scenario programming, room set-up, course preparation, troubleshooting, simulator modification/repair/maintenance, audiovisual technologies, information technology, networking, equipment repair/maintenance, data collection and analysis, novel moulage, improvisation and standardized patient training, certifications, role in accreditation, professional development opportunities available for the operations specialist.  Core operations principles and best practices are also welcomed. 

Researchers

Content in this category is intended for those involved in simulation-based research and data analysis. Topics include beginner and advanced research practices, research design, data analysis, funding and grant writing, research methodology, validity and reliability of research measurements, and best practices related to the presentation of research. The focus may be conducting research with, or about, simulation.

EDUCATIONAL DELIVERY FORMAT OPTIONS

IN PERSON DELIVERY FORMATS
IMSH PRECONFERENCE SESSION
Saturday January 15, 2022

Preconference Course (4 hours)

    • The Preconference Course is four hours in duration and offers participants an intensive and comprehensive learning experience on a topic of importance in simulation today.
    • Accepted sessions must combine several learning formats to meet the needs of a varied array of learners. Interactivity and learner participation are required for these courses.
    • The MAJORITY of the proposed preconference workshop must be interactive in nature, giving attendees a chance to practice, discuss and problem-solve.
    • We prioritize preconference courses that feature hands-on activities versus small group discussion as primary interactive activities.
    • Preconference workshops must include electronic enduring materials, such as a manual or handbook. This resource will be provided to learners in PDF format. Describe this resource in detail in your submission.
    • POSSIBILITY OF COURSE CANCELLATION: Preconference Courses for which an enrollment of ten (10) attendees hasn’t been reached 30 days prior to the course date are subject to cancellation. Course Directors of affected courses will be notified NO LATER THAN December 15, 2021 should the course need to be canceled. SSH will not assume liability for travel change fees associated with Course Director/Faculty travel affected by the cancelation decision.

IMSH GENERAL SESSION
Monday – Wednesday, January 17 – 19, 2022

Hands-on Workshop (60 or 90 minutes)

    • Workshops are interactive sessions that begin with explanatory or introductory information and then quickly move on to involve the audience in some type of interactive, participatory activity.
      • Presenters must limit introductory comments to no more than the first five minutes.
    • Workshops are particularly well suited for demonstrations, role play, learning new skills or procedures, problem-solving discussions, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum.
    • Workshops should feature multiple presenters to help keep the content highly interactive and personal. At least 50% of the instructional timeline must show interactivity between faculty and learner.
    • We prioritize workshops that feature hands-on activities versus small group discussion as primary interactive activities.
    • The planning team encourages presenters to review the equipment list and incorporate use of equipment into course proposals.
    • PowerPoint, video and other media are welcomed, but may not exceed 50% of the stated presentation time.
    • Presentations offered in this delivery format will be scheduled in classroom style rooms with a max of 50 attendees. Room sets and max capacities cannot be altered. 

Panel Presentation (60 minutes)

    • This delivery format includes Panel and Debate presentations. Presentations offered in this delivery format will be scheduled in a larger lecture hall seating up to 200+. 
    • The Panel Presentation focuses on a key issue in simulation today and has a minimum of four panel members.
      • The panel presentation should feature a designated moderator from your team and involve in an interactive discussion that invites participation from the audience.
      • Since this is a highly interactive discussion, the planning team encourages you to list discussion topics in the course overview so attendees can bring relevant questions to the discussion.
      • At least 30 minutes of audience participation is required. It is recommended that presenters engage the audience as soon as the introduction and opening questions are completed and that no panelist present for longer than five minutes.
      • Question and answer segments from the audience should occur throughout the presentation.
      • The submitter is responsible for coordinating all electronic presentations from panel members in advance.
    • The Debate in Simulation features two or three debaters who hold clearly differing points of view on the main topic. 
      • The debate should be moderated by a chairperson with a prepared set of questions.
      • At least 30 minutes of the presentation time should be devoted to audience participation in the debate. 
      • Submitters should identify the topic, why the topic is of interest to the healthcare simulation community, and the contrasting positions of the debaters.
      • PowerPoint, video and other media are welcomed, but presentation must include some degree of interactivity with the audience.

Hot Topic (15 minutes)

  • Traditional lecture presentation by no more than two speakers meant to share recent findings and information.
  • Topics to include new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results. Question & Answer period of 5 minutes is required.
  • Lecture format will be as follows:
    • Multiple presenter stations will be set up around the room
    • Attendees will select a presenter station
    • Moderator welcome, format overview, agenda and ground rules
    • Faculty begin presentation
    • At 10 minutes, moderator will stop the presentation and audience Q&A will begin
    • 5 minutes will be allotted for Q&A
    • Moderator will instruct attendees to move to the next station
  • Process repeats for the entire length of the session, similar to a round-robin style presentation. Presentations will be repeated for the length of the session.
  • For those accepted and scheduled within a 60-minute timeslot, you will repeat your presentation no more than 4 times. 
  • For those accepted and scheduled within a 90-minutes timeslot, you will repeat your presentation no more than 6 times.
  • Scheduling is based on the number of similar topics.  Scheduling information will be included in your acceptance email.
  • Presentations offered in this delivery format will be scheduled in a plenary hall and spaced adequately for optional audience interaction. 

VIRTUAL PRERECORDED DELIVERY FORMATS
All courses presented in the virtual series will be offered as prerecorded sessions. To encourage networking with other members of the community, please include your contact information in your presentation for learners who have questions.
HOT TOPIC SESSION (15 minutes)

  • Presenters will briefly discuss a topic. Learners can expect to take away information on a novel idea.
  • Traditional lecture presentation by no more than two speakers meant to share recent findings and information
  • Topics to include new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results

INSTRUCTIONAL VIDEOS (10 Minutes):

  • Presenters will showcase how to create an innovation. Learners can expect to take away instructions and a step-by-step video to follow throughout the creation process.
  • Effective instructional videos deliver information in an engaging way
      • For example, present new educational technologies, ways to do moulage, process documentation
  • Keep the video under 10 minutes in length and focus on one topic/concept.
  • Supplement with visuals, props, and storytelling
      • For example, use a PowerPoint presentation with images and videos, show models or tools, examples, and storytelling
  • Feature one or more presenters on screen for part of the video
  • Include instructions and a step-by-step guide

VIRTUAL PANEL PRESENTATION (30 - 45 minutes)

  • Presenters will showcase what they do at their simulation center. Learners can expect to take away a cool new idea in simulation. There can be a maximum of 3 presenters.
  • The Panel Presentation focuses on a key issue in simulation today with multiple panel members involved in a discussion
  • For example, learning new skills or procedures or a discussion of presenters’ process

VIRTUAL LEARNING INSIGHTS (45 - 60 minutes)

  • Presenters will provide an exemplar detailing a technique used at their simulation center, discuss the reasoning behind their process, and describe how learners can adapt their processes to implement at their home institutions.
  • Learners can expect to understand a new procedure, critically think on how it can be applied, and gain tools and methods that can be used while implementing. This format prioritizes submissions that feature critical reasoning and thinking questions along with theoretical concepts.
    • Begin with explanatory or introductory information on the problem that the technique addresses
    • Pose critical thinking questions and work through the answers throughout the presentation
    • Provide documentation on your process and procedures
    • Activities during the prerecorded session can include: problem-solving activities, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum
    • PowerPoint, video and other media are welcomed

 

COURSE PROPOSAL SUBMISSION REQUIREMENTS

Course Overview (450 character limit, includes spaces)
Please choose a title that is both attractive and descriptive of your proposed course content. Enter a course overview that gives an accurate and succinct description of your course and ties the course content to the title and learning objectives. The course title, objectives, and overview will be used for promotional purposes, should your course proposal be accepted.

Learning Objectives – Three (3) Required (250 character limit each, includes spaces)
Your learning objectives must be measurable and contain a verb of action. Please reference the “Blooms Taxonomy,” “Learning Objectives Instructions,” and “SMART Objectives” documents on the IMSH 2022 webpage for help in writing strong learning objectives.

Detailed Content Description (4,000 characters, includes spaces)
Enter a comprehensive description of the key concepts you intend to cover during this proposed course.

Instructional Timeline (4,000 characters, includes spaces)
Describe how the course is organized through the inclusion of a timeline, with the minutes allotted for each section, which totals the preferred length for your course. Be sure to list time for your introductions and verbal disclosures for all faculty. Include a discussion of the instructional resources that will be used to complement the instructional design of your proposed course, including operational highlights, opportunities for learner engagement, learning activities and instructional tools, equipment or supplies (if applicable to your chosen delivery format).

References (no character limit)
References must be formatted as shown in the “Reference Format” document on the IMSH 2022 webpage.

Submission Portal

Call for Research Abstracts

Research to be considered for IMSH 2022 will be accepted in the following categories:


1. Research Abstract – Completed Research Study Projects
Abstracts in this category represent completed work in which simulation is either the subject of the research or is used as a research tool. Quantitative, qualitative and mixed methods studies are welcomed. A specific research question and hypothesis are required. Established research methodologies and theoretical frameworks should inform the intervention, study design, and assessment process. Descriptive statistics may be presented. Use of inferential statistics on incomplete data, however, is strongly discouraged. Theoretical frameworks used to inform the intervention, methodology, or assessment process should be included when appropriate. 
 

Research Abstracts (Completed Studies) will be accepted for EITHER an Oral or Poster Presentation. You are not required to prepare both formats. The format of the final presentation will be determined by the Chairs of the Research Abstract Review Team and will be communicated to you in your acceptance letter. 


2. Research Study Development and Presentation Program (DPP) - Research Studies in Progress
Abstracts in this category describe studies in the development phase or in early stages of implementation for which the author wishes to receive focused review and feedback. This category is intended to help investigators better design, develop, implement, and prepare simulation-based research projects. Abstracts submitted to this category should represent research studies and ideas that hold promise to answer important questions in the field of simulation. 

Authors of abstracts accepted into this track will be invited to present their work during a series of special sessions at IMSH 2022 designed to foster collaboration among researchers working in similar topic areas. Participants in this program will receive feedback from fellow research colleagues on important topics such as the relevance of the identified problem, components of study design, study aims and goals, resource allocation, methodological considerations, outcome measures, and assessment metrics. Special consideration will be given to those topics most relevant for eventual publication of the completed study. 

3. Future Innovators in Research, Education and Simulation (FIRES) Manuscripts

Manuscripts considered for the SSH FIRES Program are shorter papers than typical journal submissions.  Accepted authors will:

  1. Present an oral presentation at IMSH 2022
  2. Be published as a short paper in Simulation in Healthcare (SIH) in the spring of 2022.

Authors are required to adhere to the SSH Journal, Simulation in Healthcare submission instructions. Manuscripts submitted to the FIRES submission category may not exceed 2000 words and contain no more than four figures/tables. A structured abstract is required, not to exceed 250 words. Please see the Simulation in Healthcare Instructions for Authors for additional information about style, reference format and table and figure format requirements. 

 

Oral Presentation Information

If accepted for an Oral Presentation, you will have eight minutes to present your work during a moderated session, using a format that will be explained in your notification letter.  Approximately six presenters will be grouped together.  The schedule for your Oral Presentation will be noted in your notification letter. 

Poster Presentation

If accepted for a Poster Presentation, you are asked to prepare a poster summarizing your work for presentation at the meeting.  You will be assigned an 8 ft wide x 4 ft high poster board on which to display your work. Posters do NOT need to fill the entire space provided. Posters will be on display beginning Sunday, January c6th  at 3:00 PM through Tuesday afternoon, January 18th at 2:00 PM.

Professor Rounds Format

In addition, if you are accepted for a Poster Presentation, you are expected to participate in IMSH Professor Rounds which is held on Sunday afternoon, January 16th . As a Poster Presenter and participant in Professor Rounds, you will be asked to prepare a three minute oral overview of your work and be ready to answer any questions from both your assigned professors and audience members in attendance. 

Posters are organized by like topics, and we use a team-based moderation process, assigning professors to each topic group. The professors will meet at the first poster in your group and progress to each poster. You are expected to move with the group to learn more about the other projects in your assigned group.

Specific group assignments, professors and board numbers will be sent in your notification letter. When planning your IMSH 2022 schedule, please plan to be there during the entire Professor Rounds session. 

Call for the SSH SimVentors Showcase at IMSH 2022

The SSH SimVentors Showcase is a unique and powerful platform to demonstrate the latest in healthcare technologies, inventions, games and innovations in healthcare simulation. Share ideas, gain feedback, receive mentorship and transition ideas/inventions to end users through the SSH SimVentors Showcase.

The SimVentors Showcase at IMSH is NOT just for new inventions!!  It’s for the new ideas you create EVERYDAY!!

  • Are you altering the physical environment or creating a new environment using technology or content?  Consider an entry describing the immersive technologies and environments (AR, VR, MR, XR, 360 etc.) you have implemented.
  • Did you do it for cheap?  If you created a low-cost solution, we’d love to see it!
  • Are you working in a limited resource environment or developing a solution with limited resources?  Your ideas are especially critical for newer simulation programs and those programs struggling to find resources.
  • Moulage solutions and innovations – show us your gels, goo and best make-up tricks for making sim real!
  • 3D printing solutions are HOT – what have you created for sim with your 3D printers?
  • Did you discover a new way to make learning fun online??  Enter your Serious Game for teaching, learning, assessment, evaluation, etc. 
  • It doesn’t matter what platform you started with, if you modified it, we’re interested in seeing it.  You’ve created a technology modification!
  • Did you borrow/repurpose something or create it from scratch?  Share it with us!
  • Did you make something to benefit your governmental military services or agencies in any way?  We would love to see what our partners working in simulation within government agencies are innovating.
  • Did you create or implement a novel and innovative teaching and learning strategy?  We want to share as many of those as we can!
  • Did you find a way to make logistics/set-up easier or more efficient?  You’ve created an innovation in technical operations and logistics and our community needs to see it!
  • What are the unique ways you’re using VR and AR to meet the demands of the pandemic?

SSH SimVentors Showcase Presentation Requirements

Presenters will be asked to bring their product to IMSH 2022 for showcasing in the SSH SimVentors Showcase. Accepted entries will be provided with a space (which includes one 6-foot table and 2 chairs) to showcase and demonstrate. During the SSH SimVentors Showcase, presenters will be able to discuss their ideas in an informal format with attendees and vendors. Mentorship is available if you would like more information on the design of your product, patent information, or assistance presenting your ideas!

Presentation dates and times will be included in your notification letter.

IMPORTANT: Promotion of Commercial Products is NOT Allowed.

No “give-aways” or promotional materials are permitted during the SimVentors Showcase. This will be strictly enforced. The idea of the Showcase is to promote collegiality, networking and collaboration in the field.

IMPORTANT: Manufacturer Equipment Warranty

The Society for Simulation in Healthcare (SSH) strongly recommends that users of simulation-based learning equipment consult with manufacturers regarding equipment warranty and/or repair policies prior to making any modification.

Entry Components

Presentation Format

Presenters will be positioned at a table to provide a demonstration of your entry. The presentation format is informal. You are encouraged to network and provide collegial feedback and discussion about all showcase entries being demonstrated. Standard electrical power and a small table will be provided for you. You are responsible for bringing demonstration materials (e.g. laptops, video, equipment). Wireless internet access will be provided throughout the Convention Center. It is recommended you prepare a back-up of your entry presentation, particularly if you will be using a screen-based environment. Consider a movie clip, saved files on a thumb drive, etc. This will allow you to proceed even if connection speed is not optimal.

Detailed Description

(2,500 character max, includes spaces).

Describe how your entry uses and leverages innovation to meet educational needs. This section is intended to give peer reviewers a complete narrative regarding your entry. Be sure to include a description of why there was a need for your project or innovation, how it was developed (include detailed steps), and the outcomes that have been realized as a result.

Problem Addressed

(2,500 character max, includes spaces)

Describe the problem(s) that is addressed by this invention. What are the existing solutions and what limitations do these current solutions have? Be sure to list the novelty features and benefits of this invention.

Primary Function of Innovation

(250 character max, includes spaces) List the primary function of your invention.

Secondary Function of Innovation

(250 character max)

List the secondary function of your invention.

Keywords

(3 keywords max)

List 3 words that best represent the main concept of your submission.

Presentation of three take-away lessons learned for attendees:

Present three facts about your submission that could assist attendees in their decision making about adoption of similar techniques, Examples of these types of facts would include the level of effort required (man hours), breakdown of the type of expertise required to develop the innovation (engineers, UI/UX, etc), or total cost.

Disclosure of Relevant Financial Relationships: All contributors to your entry must complete a Disclosure of Relevant Financial Relationships form before your entry will be considered. The “Disclosure” tab is found on the Proposal Submission homepage on the SSH Presenter Center.

Call for IMSH 2022 Technical Proceedings

The IMSH Technical Proceedings is an option for publication of technical papers that describe projects and innovations in simulation technology. Entries in this category require a full manuscript of four to six pages.  If accepted, submitters will be scheduled to give a brief oral presentation at IMSH 2022, and the manuscript will be published after IMSH in the new IMSH Technical Proceedings publication. Papers on various technical topics are desired.

Technical proceedings are an excellent format for sharing: 

Early results of experiments

Pilot and usability testing of simulation devices

Technical design and progress of prototype systems

Discussion of innovative, unique ideas

Benefits of submitting a Technical Proceedings paper:

Manuscripts are indexed for referencing and information sharing, ensuring your presented information is available for posterity and attributed to you

Great avenue for new  and non-traditional authors to become accustomed to the peer review process

Share new ideas quickly and broadly

Publication venue for manuscripts which don’t fit a typical journal submission

Detailed information for submission:

1.Submission Process:  Technical proceedings will be submitted using the IMSH 2022 content submission portal. It is important to note, the submission process will require the full manuscript for submission, which will undergo a peer-review process. Following review, all authors will receive feedback on their manuscript. If accepted, authors will be notified via email to begin working on their presentation. In order to be published, at least one author must present in person at the conference.

2.Written Manuscript:  Manuscripts submitted under technical proceedings are short papers, with a length requirement of 4-6 pages. Authors should adhere to Simulation in Healthcare Instructions for formatting and referencing. With the short paper length, there should no more than four total figures and tables.

3.Oral Presentation:  Presenters of accepted manuscripts will be required to give a 25 minute oral presentation.  The format will be stated in your acceptance letter. One author is required to present your paper in order to be published in the IMSH Technical Proceedings.  Presenters will have 20 minutes to present their work during a moderated session, with a five minute question and answer portion to follow. Sessions will be scheduled at various times throughout the educational program.

4.Publication and Indexing:  Following the conference, accepted papers will be published online using the SSRN service from Elsevier.  This recurring e-Journal will ensure that proceedings from IMSH are captured for posterity and be available for other researchers to find and cite. Papers will be indexed on Google Scholar and are searchable by SSRN.

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