IMSH Presenter Information

 


Congratulations to all presenters accepted to 

IMSH 2022 and 

IMSH Delivers 2022!

January 15-19, 2022 | Los Angeles, California USA

Whether you present in person, or via our new hybrid virtual format, we can’t wait to see you for the  22nd International Meeting on Simulation in Healthcare (IMSH 2022).


GENERAL INFORMATION FOR PRESENTERS

REGISTRATION REQUIRED FOR ALL PRESENTERS

 

All presenters of content accepted to IMSH 2022 and IMSH Delivers MUST register for the meeting. Several registration options are available, including single-day passes. 

 

NOTE: Presenters for Preconference Courses are NOT eligible for single-day passes. 

All presenters are encouraged to register prior to the Early Bird registration date of Thursday, October 14, 2021.

PRESENTATION SCHEDULING
The IMSH 2022 Planning Team has scheduled accepted content for best fit in the meeting. Your scheduled date and time has already been sent to you in your Decision Notification letter. Presenters must agree to present at the date and time assigned. Scheduling conflicts for Course Directors have been resolved whenever possible, however, co-presenter conflicts will need to be negotiated amongst the presenter team.

AUDIO VISUAL SUPPORT
The following AV equipment will be provided in each classroom:

  • One LCD projector
  • Speakers and audio
  • Microphones

Presenters must use their own laptops or tablets to present electronic presentation materials (PowerPoint, etc).

Presenters MUST bring the appropriate connectors for their presentation equipment (laptops or tablets) to connect to an HDMI port on the projector.

Tabletop flipcharts and markers will be available in the SSH Presenter Center.

SIMULATION INSTRUCTIONAL EQUIPMENT
Additional simulation instructional equipment is available and may be requested during the submission process.

PRINTED INSTRUCTIONAL MATERIALS - ANY printed materials presenters wish to distribute to learners must be printed at the presenter’s expense. SSH will provide a pdf upload feature in the SSH Events App for presenters to use in distributing course materials, but will NOT release presenter course materials following the meeting.

ATTENDEE CONTACT INFORMATION - All attendee contact information is confidential and cannot be released. We encourage presenters and attendees to use the SSH Events App to network with one another.

INTRODUCTORY COMMENTS - In an effort to improve overall interactivity and conserve time, we ask all presenters to limit introductory comments and activities to no more than the first five minutes of the session.

IMSH 2022 Presentation Template

Future IMSH DATES January 21-25, 2023 Orlando, FL

January 20-24, 2024 San Diego, CA


QUESTIONS? 

Send an email to education@ssih.org or phone the SSH Office of Continuing Education, 866-730-6127.

IMSH PRECONFERENCE SESSION
Saturday January 15, 2022

Preconference Courses (4 hours) are four hours in duration and offer participants an intensive and comprehensive learning experience on a topic of importance in simulation today.

  • Accepted sessions must combine several learning formats to meet the needs of a varied array of learners. Interactivity and learner participation are required for these courses.
  • The MAJORITY of the preconference workshop must be interactive in nature, giving attendees a chance to practice, discuss and problem-solve. We prioritize those courses that feature hands-on activities versus small group discussion as primary interactive activities.
  • Preconference workshops must include electronic enduring materials, such as a manual or handbook. This resource will be provided to learners in PDF format.
  • POSSIBILITY OF COURSE CANCELLATION: Preconference Courses for which an enrollment of eight (8) attendees hasn’t been reached 30 days prior to the course date are subject to cancellation. Course Directors of affected courses will be notified NO LATER THAN December 15, 2021 should the course need to be canceled. SSH will not assume liability for travel change fees associated with Course Director/Faculty travel affected by the cancellation decision.

IMSH GENERAL SESSION
Monday – Wednesday, January 17 – 19, 2022

Hands-on Workshops (60 or 90 minutes) are interactive sessions designed to engage participants in hands-on learning. Workshops are particularly well suited for demonstrations, role play, learning new skills or procedures, problem-solving discussions, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum. Workshops begin with explanatory or introductory information and then quickly move on to involve learners in some type of interactive, participatory activity. We prioritize workshops that feature hands-on activities vs small group discussion as primary interactive activities.

  • Workshops should feature multiple presenters to help keep the content highly interactive and personal. At least 50% of the workshop will feature interactivity between presenters and learners.
  • Whenever possible, presenters are encouraged to incorporate the use of simulation equipment into hands-on workshops.
  • PowerPoint, video and other media are welcomed, but may not exceed 50% of the stated presentation time.
  • Presentations offered in this delivery format are scheduled in classroom style rooms with a max of 50 attendees. Room sets and max capacities cannot be altered. 

Panel Presentations (60 minutes) are designed to focus on key issues in simulation today and engage the audience in interactive discussion.

  • Panel presentations feature a designated moderator who facilitates an interactive discussion with both panelists and the audience. Question and answer segments engaging the audience are encouraged throughout the presentation. At least 30 minutes of discussion with the audience is encouraged.
  • Panel presentations are designed for a minimum of four panelists.
  • It is recommended that no single panelist present for longer than ten minutes.
  • PowerPoint, video and other media are welcomed, but panel presentations must include a significant degree of interactivity with the audience.
  • Course Directors are required to assemble electronic presentation materials into one file prior to the presentation.
  • Panel Presentations are scheduled in classroom style rooms with a max of 100 attendees. Room sets and max capacities cannot be altered.

Hot Topic Sessions (15 minutes) feature multiple short, interactive presentations on new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results.

  • Up to seven individual Hot Topic presentation stations will be located in a large meeting space
  • Each presenter will deliver a ten-minute presentation, followed by a Q & A period of 5 minutes
  • Attendees will rotate presentation stations every 15 minutes, similar to a "round-robin" format
  • Each Hot Topic presenter will repeat the presentation every 15 minutes

All courses presented in the virtual series will be offered as prerecorded, asynchronous sessions. Presenters of accepted virtual submissions are required to register for either the live offering of IMSH, or IMSH Delivers 2022.

VIRTUAL PRERECORDED SESSION DELIVERY FORMATS 

VIRTUAL HOT TOPICS (15 minutes)  Virtual Hot Topic Presentations include new ideas, innovative concepts, recent findings, methodologies, exemplars, tools, and research results.

  • The Virtual Hot Topic Presentation is designed as a traditional lecture presentation to be given by no more than two speakers to share recent findings and information.
  • Presenters are encouraged to supplement videos with visuals, props, and storytelling. For example, PowerPoint presentations with images and videos, models or tools, and examples are all encouraged.
  • Presenters are encouraged to feature one or more presenters on screen for part of the video.
  • A disclosure statement of relevant financial relationships is to be included at the beginning of the recorded presentation.
  • Presenters are encouraged to include their contact information in the presentation in the event learners wish to ask questions or connect.
  • Final recordings are to be saved in MP4 format and uploaded to the IMSH Delivers 2022 virtual platform by December 15, 2021.

INSTRUCTIONAL VIDEOS (10 Minutes)  Presenters will showcase how to create an innovation, use new educational technologies, demonstrate techniques for moulage, and showcase new processes. Learners can expect to take away instructions and a step-by-step video to follow throughout the creation process.

  • Instructional videos should be developed to deliver information in an engaging way.
  • Videos should under 10 minutes in length and focus on one topic/concept.
  • Presentations should Include instructions and a step-by-step guide.
  • Presenters are encouraged to supplement videos with visuals, props, and storytelling. For example, PowerPoint presentations with images and videos, models or tools, and examples are all encouraged.
  • Presenters are encouraged to feature one or more presenters on screen for part of the video.
  • A disclosure statement of relevant financial relationships is to be included at the beginning of the recorded presentation.
  • Presenters are encouraged to include their contact information in the presentation in the event learners wish to ask questions or connect.
  • Final recordings are to be saved in MP4 format and uploaded to the IMSH Delivers 2022 virtual platform by December 15, 2021.

VIRTUAL PANEL PRESENTATION (30 - 45 minutes)  Virtual Panel Presentations will showcase innovative practices from simulation programs around the world. Learners can expect to take away new tips, strategies, skills and procedures to implement for improved practice.

  • The Virtual Panel Presentation should include a maximum of three panelists.
  • Presenters are encouraged to supplement videos with visuals, props, and storytelling. For example, PowerPoint presentations with images and videos, models or tools, and examples are all encouraged.
  • A disclosure statement of relevant financial relationships is to be included at the beginning of the recorded presentation.
  • Presenters are encouraged to include their contact information in the presentation in the event learners wish to ask questions or connect.
  • Final recordings are to be saved in MP4 format and uploaded to the IMSH Delivers 2022 virtual platform by December 15, 2021.

VIRTUAL LEARNING INSIGHTS (45 - 60 minutes)  Presenters will provide an exemplar detailing a technique used at their simulation center, discuss the reasoning behind their process, and describe how learners can adapt their processes to implement at their home institutions. Learners can expect to understand a new procedure, critically think on how it can be applied, and gain tools and methods that can be used while implementing. This format features critical reasoning and thinking questions along with theoretical concepts.

  • Presentations should begin with explanatory or introductory information on the problem that the technique addresses
  • Pose critical thinking questions and work through the answers throughout the presentation
  • Provide documentation on process and procedures
  • Activities to consider including: problem-solving activities, testing best practices, and comparing and contrasting educational approaches, scenarios, courses and curriculum
  • Presenters are encouraged to supplement videos with visuals, props, and storytelling. For example, PowerPoint presentations with images and videos, models or tools, and examples are all encouraged.
  • A disclosure statement of relevant financial relationships is to be included at the beginning of the recorded presentation.
  • Presenters are encouraged to include their contact information in the presentation in the event learners wish to ask questions or connect.
  • Final recordings are to be saved in MP4 format and uploaded to the IMSH Delivers 2022 virtual platform by December 15, 2021.

Content categories are specific to the intended audience for the topic.

The intended audience categories chosen for this year’s meeting are:

  • Administrators
  • Educators
  • Innovators
  • Operations Specialists
  • Researchers

Consider the most appropriate audience for your topic. Is it MOST appropriate for those with oversight of the administrative functions of the simulation program (Administrators)?  For those involved in training faculty or teaching simulation (Educators)? For those innovating new approaches or technologies in simulation (Innovators)? For those federal employees in healthcare or military personnel (Government)? For those managing the operations and technology of a simulation center or in-situ program (Operations Specialists)? Or, for those conducting research with, or about simulation (Researchers)?

Administrator

Content in this category is designed to address the administrative, leadership, and managerial functions of the simulation program. Topics include: all facets of simulation center management and administration including but not limited to organization & governance, accreditation, return on investment strategies (ROI), human and capital resource management, financial & fiscal management, scheduling, continuous quality improvement activities, program evaluation, security & confidentiality maintenance, policy & procedure framework, systems integration, and center sustenance initiatives.

Educator

Content in this category is designed for the faculty who teach and train using simulation. Topics include recruitment and training of faculty, debriefing & feedback strategies, professional development and evaluation strategies used to train simulation faculty educational learning theory, design of the simulation experience, scenario and course exemplars, curriculum and course development, and the assessment of learners.

Innovator

Content in this category is intended for those involved in executing innovative approaches and technologies in healthcare simulation. Topics for cutting-edge simulation-based technology and delivery methods include, but aren’t limited to: lower-resource advancements, telesim and distance learning, 3D printing and moulage, standardized patients technologies, augmented/virtual reality simulators, serious games, innovative theory-based interventions, assessment and evaluation methods, sensors, 3D Printing, rapid prototyping/testing methods, and logistical modeling.

Operations Specialist

Content in this category is intended for those involved in the day-to-day operations and technology of simulation. Topics include, but are not limited to, scenario programming, room set-up, course preparation, troubleshooting, simulator modification/repair/maintenance, audiovisual technologies, information technology, networking, equipment repair/maintenance, data collection and analysis, novel moulage, improvisation and standardized patient training, certifications, role in accreditation, professional development opportunities available for the operations specialist.  Core operations principles and best practices are also welcomed. 

Researcher

Content in this category is intended for those involved in simulation-based research and data analysis. Topics include beginner and advanced research practices, research design, data analysis, funding and grant writing, research methodology, validity and reliability of research measurements, and best practices related to the presentation of research. The focus may be conducting research with, or about, simulation.

Oral Presentation - Completed Studies
Sunday, January 16, 2022
3:30 - 4:30 PM

Authors accepted for an Oral Presentation of a completed research study will have eight minutes to present the project, followed by a two minute discussion period. Six to ten presentations will be grouped together for each Oral Presentation Session. Each Oral Presentation session will be moderated by a Professor.

Poster Presentation and Professor Rounds - Completed Studies
Sunday, January 16, 2022
4:45 - 5:45 PM

Authors accepted for a Poster Presentation are asked to prepare a poster summarizing the project for presentation at the meeting. Presenters are assigned an 8 ft wide x 4 ft high poster board on which to display a summary of the project. Posters do not need to fill the entire space provided. Posters will be on display beginning Sunday, January 16th  at 3:00 PM through Tuesday afternoon, January 18th at 2:00 PM.

In addition, Poster Presenters participate in IMSH Professor Rounds which will be held on Sunday afternoon, January 16th. Poster presenters will prepare a three minute oral overview of the project and be ready to answer any questions from both assigned professors and audience members in attendance. Posters are organized by like topics, and rounds are conducted using a team-based moderation process. Professors will meet at the first poster in each group and progress through all of the posters together with all presenters in the group. Presenters are encouraged to remain with the group for the duration of Professor Rounds. Specific group and professor assignments will be sent to presenters by November 1, 2021.

Oral Presentation - Developmental Presentation Program (DPP)
Authors accepted for an Oral Presentation in the Developmental Presentation Program (DPP) will participate in closed Oral Presentation sessions to discuss the development and progress of the proposed research project. Authors accepted for a DPP Oral Presentation will have eight minutes to present the project, followed by a two minute discussion period. Six to ten presentations will be grouped together for each DPP Oral Presentation Session, and each session will be moderated by a Professor. Specific session times have been sent to accepted presenters in official notification letters.

The SSH SimVentors Showcase is a unique and powerful platform to demonstrate the latest in healthcare technologies, inventions, games and innovations in healthcare simulation. Share ideas, gain feedback, receive mentorship and transition ideas/inventions to end users through the SSH SimVentors Showcase.

The SimVentors Showcase at IMSH is NOT just for new inventions!!  It’s for the new ideas you create EVERYDAY!!

  • Are you altering the physical environment or creating a new environment using technology or content?  Consider an entry describing the immersive technologies and environments (AR, VR, MR, XR, 360 etc.) you have implemented.
  • Did you do it for cheap?  If you created a low-cost solution, we’d love to see it!
  • Are you working in a limited resource environment or developing a solution with limited resources?  Your ideas are especially critical for newer simulation programs and those programs struggling to find resources.
  • Moulage solutions and innovations – show us your gels, goo and best make-up tricks for making sim real!
  • 3D printing solutions are HOT – what have you created for sim with your 3D printers?
  • Did you discover a new way to make learning fun online??  Enter your Serious Game for teaching, learning, assessment, evaluation, etc. 
  • It doesn’t matter what platform you started with, if you modified it, we’re interested in seeing it.  You’ve created a technology modification!
  • Did you borrow/repurpose something or create it from scratch?  Share it with us!
  • Did you make something to benefit your governmental military services or agencies in any way?  We would love to see what our partners working in simulation within government agencies are innovating.
  • Did you create or implement a novel and innovative teaching and learning strategy?  We want to share as many of those as we can!
  • Did you find a way to make logistics/set-up easier or more efficient?  You’ve created an innovation in technical operations and logistics and our community needs to see it!
  • What are the unique ways you’re using VR and AR to meet the demands of the pandemic?

SSH SimVentors Showcase Presentation Requirements

Presenters will be asked to bring their product to IMSH 2022 for showcasing in the SSH SimVentors Showcase. Accepted entries will be provided with a space (which includes one 6-foot table and 2 chairs) to showcase and demonstrate. During the SSH SimVentors Showcase, presenters will be able to discuss their ideas in an informal format with attendees and vendors. Mentorship is available if you would like more information on the design of your product, patent information, or assistance presenting your ideas!

Presentation dates and times will be included in your notification letter.

IMPORTANT: Promotion of Commercial Products is NOT Allowed.

No “give-aways” or promotional materials are permitted during the SimVentors Showcase. This will be strictly enforced. The idea of the Showcase is to promote collegiality, networking and collaboration in the field.

IMPORTANT: Manufacturer Equipment Warranty

The Society for Simulation in Healthcare (SSH) strongly recommends that users of simulation-based learning equipment consult with manufacturers regarding equipment warranty and/or repair policies prior to making any modification.

Entry Components

Presentation Format

Presenters will be positioned at a table to provide a demonstration of your entry. The presentation format is informal. You are encouraged to network and provide collegial feedback and discussion about all showcase entries being demonstrated. Standard electrical power and a small table will be provided for you. You are responsible for bringing demonstration materials (e.g. laptops, video, equipment). Wireless internet access will be provided throughout the Convention Center. It is recommended you prepare a back-up of your entry presentation, particularly if you will be using a screen-based environment. Consider a movie clip, saved files on a thumb drive, etc. This will allow you to proceed even if connection speed is not optimal.

Detailed Description

(2,500 character max, includes spaces).

Describe how your entry uses and leverages innovation to meet educational needs. This section is intended to give peer reviewers a complete narrative regarding your entry. Be sure to include a description of why there was a need for your project or innovation, how it was developed (include detailed steps), and the outcomes that have been realized as a result.

Problem Addressed

(2,500 character max, includes spaces)

Describe the problem(s) that is addressed by this invention. What are the existing solutions and what limitations do these current solutions have? Be sure to list the novelty features and benefits of this invention.

Primary Function of Innovation

(250 character max, includes spaces) List the primary function of your invention.

Secondary Function of Innovation

(250 character max)

List the secondary function of your invention.

Keywords

(3 keywords max)

List 3 words that best represent the main concept of your submission.

Presentation of three take-away lessons learned for attendees:

Present three facts about your submission that could assist attendees in their decision making about adoption of similar techniques, Examples of these types of facts would include the level of effort required (man hours), breakdown of the type of expertise required to develop the innovation (engineers, UI/UX, etc), or total cost.

Disclosure of Relevant Financial Relationships: All contributors to your entry must complete a Disclosure of Relevant Financial Relationships form before your entry will be considered. The “Disclosure” tab is found on the Proposal Submission homepage on the SSH Presenter Center.

The IMSH Technical Proceedings is an option for publication of technical papers that describe projects and innovations in simulation technology. Entries in this category require a full manuscript of four to six pages.  If accepted, submitters will be scheduled to give a brief oral presentation at IMSH 2022, and the manuscript will be published after IMSH in the new IMSH Technical Proceedings publication. Papers on various technical topics are desired.

Technical proceedings are an excellent format for sharing: 

Early results of experiments

Pilot and usability testing of simulation devices

Technical design and progress of prototype systems

Discussion of innovative, unique ideas

Benefits of submitting a Technical Proceedings paper:

Manuscripts are indexed for referencing and information sharing, ensuring your presented information is available for posterity and attributed to you

Great avenue for new  and non-traditional authors to become accustomed to the peer review process

Share new ideas quickly and broadly

Publication venue for manuscripts which don’t fit a typical journal submission

Detailed information for submission:

1.Submission Process:  Technical proceedings will be submitted using the IMSH 2022 content submission portal. It is important to note, the submission process will require the full manuscript for submission, which will undergo a peer-review process. Following review, all authors will receive feedback on their manuscript. If accepted, authors will be notified via email to begin working on their presentation. In order to be published, at least one author must present in person at the conference.

2.Written Manuscript:  Manuscripts submitted under technical proceedings are short papers, with a length requirement of 4-6 pages. Authors should adhere to Simulation in Healthcare Instructions for formatting and referencing. With the short paper length, there should no more than four total figures and tables.

3.Oral Presentation:  Presenters of accepted manuscripts will be required to give a 25 minute oral presentation.  The format will be stated in your acceptance letter. One author is required to present your paper in order to be published in the IMSH Technical Proceedings.  Presenters will have 20 minutes to present their work during a moderated session, with a five minute question and answer portion to follow. Sessions will be scheduled at various times throughout the educational program.

4.Publication and Indexing:  Following the conference, accepted papers will be published online using the SSRN service from Elsevier.  This recurring e-Journal will ensure that proceedings from IMSH are captured for posterity and be available for other researchers to find and cite. Papers will be indexed on Google Scholar and are searchable by SSRN.